If you are so busy running your business that you have neglected team meetings of late, consider fitting in a 10-minute power meeting to get across important business information to your staff.
Why sharing is important
If your employees do not know what the whole team is doing, or more importantly how the whole business is doing, they cannot be productive in their work. Employees may end up duplicating tasks because they are unsure of their responsibilities or have not been updated on business matters; meanwhile, you could lose out on vital sales if your team is unaware of new services or products on offer.
Similarly, not telling your staff if they are doing their job well or not may result in your workforce performing weakly or missing targets because they simply do not know what they need to do to improve.
Why schedule a 10-minute meeting?
If you have something important to tell your team, you should make the effort to tell them in person; in this way, you can convey your emotions more freely. Emailing is a fantastic tool in the workplace but should not replace verbal communication, especially when it comes to internal communications.
In the world in which we live, millions of emails are sent every day and it is very easy for information to drown amongst messages requiring immediate attention. That said, emails are a very good way of summarising and repeating what was discussed in a face-to face meeting for reference.
Tips for your meeting
A 10-minute meeting should be just that – the objective is to take as little time as possible from your workers’ day and keep the gathering focused on the main points. You should aim to talk about the same things every time – targets met, targets for the week etc – so that the individuals know exactly what to expect and can bring any relevant data along with them.
Use the opportunity, while everyone is there, to congratulate team members on good work; however, do not bring negativity or blame into to the room.
Finally, it is useful to inform the team of any planned absences and who will be responsible for covering this work so that everyone is on the same page and knows what is expected of them.
One last tip: keep your 10-minute meeting as informal as possible and simply ask people to gather around. This will save time and keep distractions to a minimum.
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